5 Ways to Know You’re Ready to Hire a Virtual Bookkeeper

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For those of you who read my blog know that I encourage businesses to hire a virtual bookkeeper.  Outsourced bookkeeping offers free time to business owners, access to financial reports for growth, and up-to-date record keeping for budgeting, and profitability. 

Not sure if you’re ready to hire a virtual bookkeeper?  Your business activity allows you to decide whether to hire professional help.

I fully encourage receiving bookkeeping help when you start your business; however, many companies wait until they reach a growth spurt. 

Bookkeeping help keeps you informed on account information, revenue, and expenses so don’t wait too long to get help.  Here are some clues you are ready to hire a virtual bookkeeper for your business.  

Before we get started let me remind you to sign up for my free Bookkeeping Simplified Guide. My Bookkeeping Simplified Guide includes free access to my method on how to put your bookkeeping on a schedule. 

1. You Don’t Have Time for Bookkeeping

Business owners take on many responsibilities.  As a business owner we start the business, we plan advertising strategies, sales, services, and much more. 

Business owners put the bookkeeping tasks on the back burner because there are a variety of priorities in a business owners day. 

When you find the bookkeeping part of your business not being done within a reasonable amount of time, it is time to hire a virtual bookkeeper.

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2. Your Bookkeeping Records Are Never Up-to-Date

What happens when your bookkeeping records are not up-to-date, and you need a bank account balance to purchase a large item for your business?  You either guess at it or you hurry to catch up your records, but either way expenses or deposits are missing which causes reconciliations to be inaccurate. 

This is another sign that you need to hire a virtual bookkeeper.  Hiring a virtual bookkeeper allows you to review your Profit & Loss or Balance Statement when necessary.  You can compare revenue and expenses to determine the businesses monthly expenses and average revenue. 

Having a professional set of records assures information to potential investors, lenders, and vendors.

3. Revenue Is Increasing – Profits Are Not Increasing

You are working vigorously day after day and the sales don’t seem to slow down anymore so you must be increasing your revenue, right?  You are tired and endlessly working yet you aren’t seeing the profits in your business from all the hard work. 

Without a professional bookkeeper you have no current records to show you what all your hard work is doing for you.  If you are increasing revenue, there should be an increase in profit, correct? 

Without proper bookkeeping you wouldn’t be able to review your expenses.  Every business owner should know where their money is going.  Is a large amount of your money going to one type of expense?  Is there an alternative to this? 

It is important to review your business revenue and expenses monthly, quarterly, or semi-annual, not just at income tax time. 

4. Hire a Virtual Bookkeeper When Income Tax Season Is the Most Stressful Time of the Year

At the beginning of the income tax season you should review your bookkeeping records with your bookkeeper for the previous year.  However, income tax season should not require added stress. 

When you hire a virtual bookkeeper, your bookkeeping will be current.  A bookkeeper can ask necessary questions regarding your records and make any adjustments that the tax advisor or CPA deem necessary. 

Virtual bookkeepers can easily email the business Profit and Loss and Balance Statement to your tax advisor or CPA. 

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5. You Don’t Need to Hire In House – But You Do Need a Bookkeeper

You’ve realized that you need the help of a bookkeeper, but you don’t need someone working right beside you.

Here are some reasons a business owner doesn’t hire an in house bookkeeper:

  • The business is mobile and doesn’t have an office or permanent location
  • The company is online sales or service
  • There are no additional employees and the owner of the company works from home
  • You want to pass over the bookkeeping work to someone else who can retrieve data and receipts without taking too much of your time


  1. Thanks for sharing the fantastic post. I really like the way your have mentioned all the points, It will really help small-medium business and entrepreneurs.

    1. Thank you for taking the time to visit my site. I strive to help others succeed!

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